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Resources

The Executive Director for each contract can make changes to their authorized user accounts. For questions regarding CMS user accounts, please contact the Data & Evaluation Team at DCYF at dataevalsupport@dcyf.org.

FY2018-2023 CMS Tutorials on YouTube

Please click on the links below for assistance with entering data into DCYF's new FY2018-2023 CMS.

How to Complete the Budget Form of the Workplan

How to Submit Invoices

Part 1: How to Register Participants

Part 2: How to Create Activities

Part 3: How to Enter Attendance

Part 4: How to Run Reports

How to Upload Data

Notices

Friday, October 15, 2021

Please submit pending invoices no later than Friday, 10/22

DCYF will be loading additional funds to FY21-22 contracts on Thursday, 10/28. To facilitate the upload process, there can be no open workplans or invoices in the system on the upload date. Program Specialists will approve or deny pending invoices by Wednesday, 10/27. Invoice submissions will proceed on November 1.
Wednesday, August 18, 2021

Review the CMS in the City Newsletter - August Edition in your CMS 'Resources' tab for more Information

1. DCYF Grantee Meeting on Thursday, 8/19 (9:30AM): DCYF has invited DPH to discuss DPH COVID Guidelines and what this means for programs who are providing in-person programming. SELECT THIS LINK TO ACCESS THE MEETING

2. DCYF Youth Experience Survey Submissions: If you issued paper DCYF Youth Experience Surveys to summer participants, please mail them to DCYF no later than 8/31/2021. Refer to the instructions in the FY21-22 DCYF YOUTH EXPERIENCE SURVEY COVERSHEET

Sunday, August 15, 2021

Final Deadline to Submit FY20 Post Interim Attendance in CMS: August 31, 2021

Participant attendance spanning from 9/14/2020 - 06/30/2021 was due in CMS on Friday, July 30, 2021. DCYF extended this deadline for grantees to submit remaining attendance no later than August 31, 2021.

Please submit any remaining attendance ASAP. FY20 Post Interim activities and attendance will not be editable following the 8/31 deadline.
Thursday, July 15, 2021

FY20-21 Attendance and Invoices Due in CMS by Friday, July 30, 2021:

All invoices and attendance spanning from October 2020 – June 2021 are due in CMS by Friday, 7/30. Please contact your DCYF Program Specialist if you anticipate challenges meeting this deadline.
Friday, July 2, 2021

Meetings & Informational Sessions

June 29 Summer Together Evaluation Activities Webinar Recording and Slides:

Missed the June 29th webinar on Summer Together surveys and data collection? Check out the webinar recording here.

Review the webinar slides by clicking here.

Friday, June 11, 2021

FY21/22 DCYF Youth Surveys Now in CMS!

DCYF Youth Survey links for participants in grades 6 and up are now located in the Contact & Program Info Workplan tab. DCYF highly encourages electronic surveys, however PDF surveys are available in the 2021-2022 Resources tab for programs that need to issue paper surveys. If you do not see a DCYF Youth Survey link, you're program is not required to issue 21/22 DCYF Youth Surveys. For questions, contact your Program Specialist.
Tuesday, June 1, 2021

If you are having trouble locating the most recent CMS in the City Newsletters, you can access them in the CMS Resources tab under Communications.

DCYF has issued important announcements, reminders, resources, and guidance through CMS in the City Newsletters. To locate the most recent newsletters, log in and use the Fiscal Year filter to select FY2021-2022, select your program, and locate the Resources tab on the left hand side menu. Newsletters have been uploaded under Communications.
Tuesday, June 1, 2021

Workplan Workshop and Grantee FAQs

Thank you to everyone who joined DCYF’s Funding Teams, Data & Evaluation, and Contract & Compliance for our 21/22 Workplan Workshop on 5/25! Click here to view the meeting recording with the following passcode: j+Ewq=3H

Check out the most Frequently Asked Questions (FAQs) by DCYF grantees here.

Monday, May 17, 2021

FY21/22 Workplans Now in CMS!

FY21/22 Resources are located in the FY2021-2022 CMS Resources Tab:

FY21/22 Guidance for DCYF Grantees

FY21/22 Detailed Workplan Guidance with CMS Snapshots

FY21/22 Summer Workplan Guidance

SFUSD MOU and DCYF Consent Form Requirements

DCYF Consent Form - 2021 Revision (Tagalog, Chinese, Arabic, and Spanish translations are located in the FY2021-2022 Resources)

FY21/24 Grantee Expectations Form

Sunday, May 16, 2021

Extended CMS Office Hours: Mondays - Thursdays, AM and PM Office Hours Now Available!

Grantees may schedule a 30-minute meeting with a DCYF Data & Evaluation analyst to address CMS-related questions. Whenever possible, grantees are encouraged to first refer to their DCYF Program Specialist with questions before scheduling a CMS support reservation.

Grantees may RSVP using this link: CMS Office Hours